Applicant Tracking Software

Recruiting agencies handle large volumes of data on applicants. This information needs to be processed. Manual handling of this type of data is prone to error. Some times data may slip out. Nowadays computers handle this type of work. The program written specifically for this purpose does the job with high efficiency. Speed and accuracy are the benefits from using computer programs for applicant tracking. And much more important is that the data can be stored digitally. Digital storage of this data is a secure storage both from the point of shelf life and confidentiality.

Human resource management professionals have to sort through a number of resumes. applicant tracking softwareThe data fields have various characteristics such as name, address, educational qualifications, professional experience etc. Manually sorting them followed by listing them in orderly manner takes a lot of time. This data has to be fed into the organization’s data base. Applicant tracking software written for this purpose can scan the data fast and organize it in seconds. The program reads each field in applicant’s form and collects the data along with its tag which describes what type of data it is. Then the data can be presented in whatever way it is wanted. For example applicants can be listed in order of years of their experience, or applicants which have post graduate degree can be separated and listed etc. this facilitates the company to quickly know what it has got and pick up the candidates it wants.

Applications can be asked through web sites requiring candidates to fill in the form and apply on line. Or they can send their resume in prescribed format in a word or excel or database file. In the second case the applicant’s file will be opened by software program and parse the required data. It can import or export data from such files as Excel or database file or even a word processor file. The soft ware is programmed to compare the applicant data with requirements of the recruiting company and list out the best fitting candidates. All companies both big and small use this kind of programs. The idea is to save time and money.

Applicant tracking systems can also handle the job of posting advertisements in web sites and process the responses. After processing, the applicant tracking system can find the solution that caters to company’s human resource requirement. All this requires that human resource department managers should be conversant with these tracking programs. Then the managers can make decisions in selecting the candidates with ease and efficiency. A quality report prepared by these programs helps in management decision. The records can be maintained for a later date use if required. The program can even make contact with the selected candidates by automatically emailing them or even by sending SMS. Or the program can use bulk mailing to call the selected candidates for an interview.

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