Applicant Tracking Software

Recruiting agencies handle large volumes of data on applicants. This information needs to be processed. Manual handling of this type of data is prone to error. Some times data may slip out. Nowadays computers handle this type of work. The program written specifically for this purpose does the job with high efficiency. Speed and accuracy are the benefits from using computer programs for applicant tracking. And much more important is that the data can be stored digitally. Digital storage of this data is a secure storage both from the point of shelf life and confidentiality.

Human resource management professionals have to sort through a number of resumes. applicant tracking softwareThe data fields have various characteristics such as name, address, educational qualifications, professional experience etc. Manually sorting them followed by listing them in orderly manner takes a lot of time. This data has to be fed into the organization’s data base. Applicant tracking software written for this purpose can scan the data fast and organize it in seconds. The program reads each field in applicant’s form and collects the data along with its tag which describes what type of data it is. Then the data can be presented in whatever way it is wanted. For example applicants can be listed in order of years of their experience, or applicants which have post graduate degree can be separated and listed etc. this facilitates the company to quickly know what it has got and pick up the candidates it wants.

Applications can be asked through web sites requiring candidates to fill in the form and apply on line. Or they can send their resume in prescribed format in a word or excel or database file. In the second case the applicant’s file will be opened by software program and parse the required data. It can import or export data from such files as Excel or database file or even a word processor file. The soft ware is programmed to compare the applicant data with requirements of the recruiting company and list out the best fitting candidates. All companies both big and small use this kind of programs. The idea is to save time and money.

Applicant tracking systems can also handle the job of posting advertisements in web sites and process the responses. After processing, the applicant tracking system can find the solution that caters to company’s human resource requirement. All this requires that human resource department managers should be conversant with these tracking programs. Then the managers can make decisions in selecting the candidates with ease and efficiency. A quality report prepared by these programs helps in management decision. The records can be maintained for a later date use if required. The program can even make contact with the selected candidates by automatically emailing them or even by sending SMS. Or the program can use bulk mailing to call the selected candidates for an interview.

Recruitment is the major and highly prioritized task in any organization. No organization will survive without skilled man power. Companies put a lot of efforts in terms of money and time to recruit people. The HR team will know how much time it will take to find out the best candidate for a vacant position in the company. HR teams will consume most of their time in searching for the suitable profiles and shortlist the best profiles to match the job description if they do all these tasks manually. So, what is the solution to fix this problem? Is there anything available in the market to fix the same? Yes we have a solution to get out of this problem.

Think about software, which does all the recruitment tasks electronically with in no time. The software is called as Applicant Tracking Software. This software will assist HR team in many ways. It has got the ability to store all the information about candidates. With this stored information, it will throw you the best candidate for the job. Actually, it will meticulously match the profiles of best candidates’ to the job description. Whenever there is an opening in the company, you can get the contact details and profiles of the suitable candidates with simple mouse clicks. Only thing the HR team has to do is uploading the data for the first time.

As I told, Application Tracking Software helps to maintain a centralized candidate data repository, so that at the time of manpower shortage, company can just access the repository data, which is collected over a period of time. This can be beneficial to medium scale companies where the attrition rate is too high.

Applicant Tracking Video

With software in place, the time and cost spent per single recruitment is drastically and significantly minimized. Despite the fact that there is some cost involved in evaluating and buying the software, the expenditure can be easily justified with the immediate results. The recruitment team can spend their valuable time on some other important things to increase the productivity rather than spending on searching for and short listing the candidates.

Many a times, ATS will come along with Customer Relationship Management software. Some times you may find it has a subset of Talent Management Software. If you want to have only ATS, many vendors are available in the market. Carefully evaluate some best packages in the market before going to take the decision on buying. Probe the vendors regarding the functionality and features of the software. Ask them to give a proof of concept with you data and analyze how it is working. The proof of concept will be the best method to judge any software application. Once you are satisfied with the results of proof of concept, you can happily proceed with Commercials. Installation and training are next crucial steps once you bought the software. Get the training form the vendor before signing off the project. Hence the best software is applicant tracking software.

hi ..Appliacant tracking, the word most of the HR people use all the time. We just started this blog to share our knowledge in the area of applicant tracking.